AP Best Practices: How to Handle Unidentified Invoices

...or Advanced Search

Home

Member Benefits | Contact Us | Active Surveys

Managing Accounts Payable

March 2004

Frequently, an invoice will show up in the accounts payable department with no identification as to who ordered the product. Occasionally, these invoices will float from desk to desk throughout the company before finding their way into accounts payable.

MAP Subscribers: click here for the full story

Non-Subscribers: click here to subscribe

March 2004 Table of Contents [ toggle snippets ]

Implementing EIPP: What Your Department Needs to Know to Get Started
Accounts payable professionals are about to start hearing a lot about EIPP (Electronic Invoice Presentment and Payment) the system of issuing invoices to B2B customers over the Internet and receiving payment on those invoices electronically. This collective term marries two that have been around for a while: Web invoicing and electronic payments through the ACH.

Close Snippit | Read Article
Nine Strategies to Help You Win the AP Survival Game
It is not surprising that a large number of accounts payable pros find themselves grappling with their evolving--and increasingly challenging--roles. One of the more problematical, albeit potentially thrilling, factors is that while the profession advances, the opportunities for those who successfully face the onslaught of challenges abound. Yet, dealing with change can be stressful.

Close Snippit | Read Article
AP Best Practices: How to Handle Unidentified Invoices
Frequently, an invoice will show up in the accounts payable department with no identification as to who ordered the product. Occasionally, these invoices will float from desk to desk throughout the company before finding their way into accounts payable.

Close Snippit | Read Article
How to Comply With OFAC Regulations
The events of 9/11 refocused attention on payments made to foreigners. U.S. companies are forbidden from making payments to certain groups and countries. Some accounts payable professionals assume that since they work for a domestic company, they do not have to be concerned about this. That thinking can get your company into trouble. Some terrorists groups and other restricted companies deliberately use domestic sounding names to get around these restrictions. Here’s an update on the information you need to know regarding payments to foreigners.

Close Snippit | Read Article
A Simple Approach to Getting Invoices the Way AP Wants Them
Do your suppliers send invoices all over the company? Do they sometimes send them to purchasing and other times address them to no one in particular? Do they fax them in and then expect you to match their faxes with their originals whenever they get around to sending it in? Do they not provide the appropriate documentation? These are just a few of the things that suppliers--otherwise considerate people--do that drive accounts payable professionals to the bottle. While expecting to ever get this problem completely under control is not reasonable, accounts payable professionals can take a simple approach to tame the savage invoice sender.

Close Snippit | Read Article
Is There a Better Way Than Printing and Filing Copies of Checks?
Remember the aggravation of first printing and then filing copies of checks with paid invoices and the associated backup? For some, this process is but a memory, but for others, it is anything but. This harsh fact was brought home when one accounts payable professional wrote on the IOMA accounts payable discussion group (www.ioma.com/forum) the following: "I was wondering if anyone else attaches copies of checks to the invoices they pay? I am trying to move our company away from this as I think it is a waste of time. Does anyone else agree or disagree?"

Close Snippit | Read Article
Newest AP Opportunity: Contract Compliance
Sometimes the terms "duplicate payments" and "erroneous payments" are used interchangeably, although doing so is not quite accurate. While a duplicate payment is always an erroneous payment, not all erroneous payments are duplicate payments. Erroneous payments include all excess payments. While an accounts payable operation with fairly stringent controls will catch most duplicate payments before they occur, the door is left wide open for other types of erroneous payments.

Close Snippit | Read Article
7 Technologies Are Key to Driving AP Productivity Increases
You don’t have to be a top-flight economist to know that most accounts payable departments are experiencing phenomenal increases in productivity. These increases are well documented in IOMA’s AP benchmarking study and can also be seen nationwide where the U.S. economy experienced productivity increases of 2.7% last quarter following up on a whopping 9.5% increase in the previous three months. When economists are questioned about where this improvement came from, they identify one root cause: information technology.

Close Snippit | Read Article
Accounts Payable Managers� Forum (04/03)
Using technology to optimize AP’s operations. Training to reduce errors and get invoices paid on time.

Close Snippit | Read Article

Managing Accounts Payable Archives

2009
02/
03/
04/
05/
06/
07/
08/
09/
10/
11/
12/

2008
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan

2007
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec

2006
Mar
Feb
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec

2005
Jan
Feb
Mar
Apr
May
Jun
Aug
Jul
Sep
Oct
Nov
Dec
Jan

2004
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec

2003
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec

2002
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec

2001
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Nov
Dec

2000
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec

1999
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec

1998
Dec