Test Your AP IQ: Special Type of Invoice
June 12, 2009
The special type of invoice that is especially appropriate to request from vendors who provide freight and shipping services or office supplies is known as what?
Talkback Comments
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Is it just the summary invoice number that gets posted? If so, is duplicate document validation not performed to ensure that the small dollar invoices were not included on a prior summary invoice?
BPARENT on June 12
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Is it just the summary invoice number that gets posted? If so, is duplicate document validation not performed to ensure that the small dollar invoices were not included on a prior summary invoice?
BPARENT on June 12
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You could have the vendor put an invoice number on each transaction and then upload it. They can also include job numbers and account coding for each transaction. The summary invoice is uploaded either through AP or an automated journal entry. Some people give the vendor a corporate credit card number ("ghost account") that's charged one time instead of invoice-by-invoice. Then, the charge is cleared against the summary invoice.
ADZAMBA on June 17
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Also, a vendor that is on a summary invoice procedure should not also be sending single invoices.
ADZAMBA on June 17
